Workflows for approvals, decentralized groups, digital PDF signatures and, for the first time, a tool for knowledge management – these are the most important innovations in the latest version 22 of Nextcloud Hub. In addition, there is closer integration of the individual Nextcloud modules and numerous improvements in detail.
With the newly defined approval workflow, Nextcloud is targeting companies with strict compliance guidelines and defined processes for the approval of documents. Administrators can now define workflows in which employees request approval and those responsible respond to it.
The new option to sign PDFs of contracts or other legally binding documents directly from Nextcloud is also integrated into these workflows. The platform supports three different tools for this purpose: the widely used DocuSign, the open source tool LibreSign and the eID Easy, which was developed in Europe.
More self-organization with circles
For more flexible (self) organization of teams and to relieve the admins, Nextcloud Hub 22 is introducing user-defined groups called “Circles”. Users can now organize themselves in different teams and manage authorizations there. For example, the exchange of certain documents can be restricted to these teams.
The newly added “Collectives” app is intended to structure company-wide knowledge and link information with cross-references between documents. Simple Markdown files are used as the format, which are saved in the Files app and are searchable in full text.
Further improvements mainly concern the integration of individual Nextcloud apps. Chat messages can be converted directly into tasks and existing tasks can be shared in a chat room. The project management app Desk was linked to the Talk conferencing system and also allows files to be attached directly to a task.
Resources such as meeting rooms or vehicles can now be reserved in the calendar. He was also given a trash can to restore accidentally deleted appointments. The integrated mail app also caught the attention of the Nextcloud developers. They improved the thread display, tagging and filtering of mails.
All details about Nextcloud Hub 22 can be found in related blog entry of the manufacturer.