Virtual Data Room: How to Select the Ideal Provider

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In a numerically dependent world, where information is of enormous value, the need to store data in a secure location, and on a durable owner, is of first importance. Virtual rooms have almost the same security level as highly protected economic organizations, including banks. By means of such rooms, you can be relaxed as your personal data far away will not appear affected by man-made disasters, fires, or floods.

Investors respect accountability, and the use of such rooms will help you read that you have this attribute. Having all of your escort information stored in some place states to potential investors that, at first, there is nothing to keep quiet for you, ultimately increasing your credibility rating. The relationship you will make between your business and its investors, using a virtual data room, could last for a long time.

Having decided that your organization needs virtual data rooms, you need to make another decision – to decide on the provider, ie the organization that will be responsible for the reliability and safety of your documents. 

How to choose a VDR?

Virtual data rooms are the most important business solutions used in modern mergers and acquisitions. Clients, lawyers, investors, business owners, and professionals from other fields used room software to store and share business-critical files and documents. That’s why it’s critical to choose the right virtual data room provider because the security of your important business depends on it.

You should choose a provider based on the following criteria:

  • Experience – determined by the availability of finished projects, so that your virtual data room will not be the first, and it will not lead to problems;
  • Cost – in order to obtain objective data room, you need to compare price offers from several companies, not forgetting about other factors;
  • Technical support – preferably around the clock, which is easy to contact and solve problems;
  • Virtual data room “for your case” – not a standard product, but development with a flexible changing functionality;
  • The simple and clear interface that does not require special knowledge and skills, so that each user can work freely;
  • The ability to work with the documentation in different electronic formats;
  • Security of the placed data – in general, the level of protection of providers is approximately the same, but it does not redundant to specify.
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These are important points to pay attention to when selecting a virtual data room provider.

How to Be Sure about Security?

Virtual data room security always comes first; there are no compromises in this. Always consider the following aspects when comparing such software:

  • Data security. A top-notch secure data room provider ensures that your data is protected from external and internal threats. Make sure the vendor offers data security features.
  • Physical security includes disaster protection, industrial-grade data centers, backup features, data redundancy, and biometric access.
  • Feature security. This is probably the most important part of the section. Try to find as many security features as possible. Common examples include two-step verification, inactivity timeouts, access control, etc.

iDeals Virtual Data Provider

iDeals is a sophisticated and reliable VDR provider. Its experience and exceptional results have been tested by investment bankers, lawyers, and top executives of enterprises around the world. As the most result-oriented and flexible company on the market, this provider listens to its customers and offers them the most secure, convenient, and fastest solution for data room services to achieve their strategic goals in any transaction.

Since iDeals Solutions are the most common and functional, let’s look at the benefits:

  • Each virtual data room is “managed” by a supervisor who provides explanations and monitors the progress of the transaction;
  • If necessary, iDeals Solutions provides the ability to easily make changes to the project in real-time;
  • A high degree of document security has been developed;
  • It offers a simple interface;
  • No plug-ins are required to work with iDeals VDR;
  • Supports more than 25 file formats, which releases the need to prepare special documents;
  • Supports multiple languages for users from different countries;
  • Creating a secure data room on the Internet takes about 15 minutes;
  • The cost varies within a reasonable range.
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Firmex Virtual Data Provider

Firmex Virtual Data Room is a virtual data room software that stores data in the same ultra-secure data centers as large banks and financial institutions.

The main features of Firmex Data Room are:

  • Advanced user management. You can easily grant and revoke access to any files in the VDR.
  • Easy document uploading. Upload 10GB of files to your desktop or mobile device.
  • Advanced file search. Use the search tool to identify characters, finding the files you need in seconds.
  • Watermark your documents. Any downloaded file from the virtual data room can be tracked by a watermark. 
  • Outstanding support. You can get personalized guidance when setting up a virtual data room. A VDR with all the features you need is still useless if the vendor doesn’t have good customer service.

Find the complete description of the Firmex virtual data room at

How to Work With a Virtual Data Room?

Once the choice of provider is made and all the details are clarified, you can move on to the direct creation of the project. Then it should be filled with documents. When access rights are created, functionality is checked, and an electronic data room can be handed over for testing.

After approving the work, and/or making changes, the provider trains the customer to work with the virtual room, after which access can be distributed to potential users.


Online data room software is essentially a business asset that will help you achieve your goals in the future. So, consider it an investment and do the proper research and planning. Choose a VDRprovider that will make it easy for you to work together long-term. The tips mentioned above can make the selection process easier.

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