10 Best Ricoh Printers in 2026

Picking the right office printer is rarely exciting until the moment a deadline looms and the machine jams, runs out of toner, or crawls through a 50-page document. The market splits between heavy-duty production beasts that handle thousands of pages a month and compact all-in-ones you can stash under a desk. Our search for the best Ricoh printers this year turned up everything from 60-ppm color MFPs to a dedicated document scanner that turns paper piles into digital files.

In this roundup, we cover ten machines that represent the real choices buyers face. The Ricoh IM C6000 dominates the high-volume end, while Brother and Canon models offer strong alternatives for teams that don't need Ricoh’s scale. There’s a renewed budget-friendly option, a compact monochrome printer for small offices, and even a professional scanner for organizations that prioritize digitization. We’ve organized the picks by use case, so you can jump to the section that matches your setup.

TL;DR: The Ricoh IM C6000 is our top pick for high-volume offices that need 60-ppm color and huge paper capacity. The Brother DCP-L2640DW is the best value monochrome all-in-one for small teams. The Brother MFC-L8930CDW combines color laser quality with advanced security features. The Canon MF753Cdw II offers a solid all-around color experience with a three-year warranty.

#	Product	Type	Speed	Connectivity	Best For
1	Ricoh IM C6000	Color MFP	60 ppm	Gigabit Ethernet, WiFi	High-volume color printing
2	Ricoh Aficio MP C4504	Color MFP (A3)	45 ppm	WiFi, 10.1" touch panel	A3 color documents
3	Brother MFC-L5915DW	Monochrome MFP	50 ppm	Gigabit Ethernet, dual-band WiFi	High-volume monochrome printing
4	Ricoh IM C4500	Color MFP	45 ppm	WiFi, 4 trays	Color printing with expandability
5	Brother DCP-L2640DW	Monochrome MFP	36 ppm	Dual-band WiFi, Ethernet	Small offices, basic copying/scanning
6	Brother MFC-L8930CDW	Color MFP	33 ppm	Dual-band WiFi, Gigabit Ethernet, NFC	Secure color printing
7	Ricoh IM C3000	Color MFP	30 ppm	WiFi, up to 4700 sheets	Mid-volume color
8	Ricoh P 502	Mono Laser	–	WiFi	Dedicated monochrome printing
9	Ricoh fi-8170 Scanner	Document Scanner	70 ppm/140 ipm	USB, Ethernet	High-speed digitization
10	Canon imageCLASS MF753Cdw II	Color MFP	35 ppm	WiFi, 5" touchscreen	All-around color with warranty

How We Picked

• Print speed and volume: Faster machines (40+ ppm) can handle shared office queues without bottlenecks. Slower models (30–36 ppm) are fine for small teams or personal use.
• Paper handling and capacity: Look at the standard input tray size and whether you can add extra trays. A 250-sheet cassette forces you to refill often; 4,700 sheets runs a busy office for days.
• Color or monochrome: Color laser adds complexity and consumables cost. If your team prints mostly text, a monochrome model keeps operating costs lower and speed higher.
• Connectivity and security: Built-in WiFi and Ethernet are table stakes for shared printers. For sensitive data, look for NFC badge authentication and encrypted print queuing—features like Brother’s Triple Layer Security.
• All-in-one or dedicated: A scanner, copier, and fax built into one unit saves desk space. But a dedicated document scanner like the Ricoh fi-8170 beats any MFP in speed and document handling.
• Size and footprint: Large MFPs (27” deep) need a dedicated stand. Compact models (16” wide) fit on a credenza. Measure your space before buying.

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1. Ricoh IM C6000: Best High-Volume Color Workhorse

Pros

• 60-ppm color printing for busy offices
• Paper capacity up to 4,700 sheets
• 1200×1200 dpi resolution for crisp documents
• Optional fax and expandable workflow apps

Cons

• Large footprint (37.9” wide, 27” tall)
• No built-in finisher or stapler
• Renewed unit with limited warranty

Best for
Teams that print 5,000+ color pages per month and need minimal downtime.

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The Ricoh IM C6000 is the kind of printer you wheel into a dedicated corner of the office and forget about until it needs a toner swap. It churns out 60 pages a minute in full color, which means a 100-page report is done in under two minutes. The four-tray system gives you 4,700 pages of paper capacity, so you can load up enough stock for a week’s worth of mailers and presentations. Connect it to the network over Ethernet or WiFi, and the whole team can send jobs without a dedicated print server.

The trade-off is physical mass. This is a 27-inch-tall machine that needs its own stand (not included). The optional finisher is sold separately, so if you want stapled or hole-punched output, you’ll need to factor that in. Still, for the kind of office where color printing is a daily necessity—law firms, real estate brokerages, school districts—the IM C6000 is the most capable single device in this lineup.

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2. Ricoh Aficio MP C4504: Best A3 Color Copier

Pros

• Prints up to A3 (ledger-size) color
• 45-ppm speed with quick warm-up
• 10.1-inch smart operation panel
• Built-in WiFi and four paper trays

Cons

• Large and heavy (47.5” tall with full trays)
• A3 support may be overkill for letter-only offices
• Renewed model, may vary in condition

Best for
Offices that frequently print architectural plans, posters, or oversized charts.

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If your work involves A3 or ledger-size documents, the Ricoh Aficio MP C4504 is the rare all-in-one that handles them natively at speed. It outputs 45 ppm in color, and the 10.1-inch color touchscreen is bright enough to preview scans without squinting. The four trays let you load letterhead, A4, and A3 simultaneously, so you don’t have to swap paper trays mid-day.

The machine is tall—nearly four feet when trays are full—so you’ll need a generous clearance. It also includes fax built-in, which the newer IM C6000 makes optional. The renewed condition means you’re getting a unit that has been inspected and refurbished, but you should verify the seller’s return policy. For offices that regularly output oversized prints, this is the only A3 option in our roundup.

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3. Brother MFC-L5915DW: Fastest Monochrome All-in-One

Pros

• 50-ppm monochrome printing
• 70-page auto document feeder with single-pass duplex scanning
• Dual-band WiFi and Gigabit Ethernet
• Ultra high-yield toner option (18,000 pages)

Cons

• No color printing
• Large desktop footprint (19.5” wide)
• Touchscreen is only 2.7” (smaller than some competitors)

Best for
High-volume monochrome offices—think legal, accounting, or back-office teams.

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The Brother MFC-L5915DW is a black-and-white powerhouse that matches the speed of some color lasers costing four times as much. Fifty pages per minute, with the first page out in under six seconds, makes it ideal for the kind of office where printing is a production activity. The 70-page ADF scans both sides in one pass at 56 ipm, so digitizing a two-sided contract takes seconds.

Brother’s ultra high-yield TN920UXXL cartridge prints up to 18,000 pages, which means you change toner maybe once every few months in a busy office. The trade-off is size: at almost 20 inches wide and 19 inches deep, it needs its own shelf. The 2.7-inch display is functional but not as slick as the 7-inch screen on the MFC-L8930CDW. If you only need black and white and print a lot, this is the fastest option here.

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4. Ricoh IM C4500: Balanced Mid-Volume Color MFP

Pros

• 45-ppm color output with 1200×1200 dpi
• Paper capacity up to 4,700 pages
• Four trays plus multipurpose bypass
• Expandable with optional finishing units

Cons

• No built-in fax (optional)
• Large footprint (26.3” wide, 47.5” tall)
• Renewed unit, condition depends on seller

Best for
Medium-sized departments that want speed and color without jumping to 60 ppm.

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The Ricoh IM C4500 sits below the C6000 but offers nearly identical paper handling and a similar feature set at a lower speed. It still prints 45 color pages per minute, which is plenty for most offices, and the 1200×1200 dpi resolution makes text and fine lines sharp. The four trays and large capacity mean you can load several paper types at once—letterhead, colored paper, envelopes—without constant replenishing.

Like its bigger sibling, this machine is large and demands a dedicated stand. It comes with Postscript 3 support pre-installed, which is a plus for design and prepress workflows. If you don’t need the absolute top speed of 60 ppm, the IM C4500 gives you most of the same capability for a department that prints 10,000 to 20,000 color pages a month.

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5. Brother DCP-L2640DW: Best Compact Monochrome for Small Offices

Pros

• Compact footprint (16.1” x 15.7”)
• 36-ppm printing with automatic duplex
• 50-page auto document feeder
• Dual-band WiFi, Ethernet, USB
• Works with Alexa

Cons

• No fax (print, scan, copy only)
• 250-sheet paper tray needs frequent refilling for busy offices
• Color printing not available

Best for
Small offices, home offices, or satellite workstations that need a simple, reliable black-and-white MFP.

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The Brother DCP-L2640DW is the printer that shows up in more small offices than anything else on this list. It earned the number one seller rank in laser printers for a reason: it’s compact, it’s fast enough at 36 ppm, and it just works. Setup takes minutes: plug in, connect to WiFi via the Brother Mobile Connect app, and you’re printing from phones and laptops.

The 50-page ADF handles multi-page scanning and copying without manual page-flipping. The only limitation is the 250-sheet cassette; if your team churns through a ream a day, you’ll be refilling every other day. Brother’s Refresh subscription trial lets you auto-order toner before it runs out, which is a nice safety net. For a small team that mostly prints text documents, this is the obvious choice.

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6. Brother MFC-L8930CDW: Best Color All-in-One with Security

Pros

• 33-ppm color printing with 80-page ADF
• 7-inch color touchscreen with customizable shortcuts
• Triple Layer Security: NFC card authentication, encrypted print queue
• Super high-yield toner (7,500 pages black, 6,500 color)
• 25% smaller than previous model

Cons

• Heavier than expected (71 pounds)
• No A3 support
• High-capacity toner cartridges are large and expensive upfront

Best for
Businesses that handle sensitive documents and need secure pull-printing and audit trails.

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The Brother MFC-L8930CDW is the most security-conscious printer in our roundup. It includes an integrated NFC card reader, so employees can tap their badges to release print jobs—no more confidential documents sitting in the output tray. The 7-inch color touchscreen is spacious enough to preview scans and set up 64 shortcuts for routine tasks like scan to email or copy to SharePoint.

Print speed is 33 ppm in color and black, which is adequate for a team of 10 to 20 people. The 80-page ADF scans both sides in one pass at 104 ipm, making it the fastest scanner among the MFPs here. Brother’s super high-yield cartridges reduce how often you change toner, and the EPEAT Gold and ENERGY STAR certifications mean lower power draw in standby. The one catch is weight: at 71 pounds, it’s a two-person lift. For a color laser with strong security, this is the benchmark.

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7. Ricoh IM C3000: Reliable Mid-Volume Color MFP

Pros

• 30-ppm color printing with 1200×1200 dpi
• Same 4,700-page paper capacity as higher-speed siblings
• Expandable with software and finishing options
• Built-in WiFi and duplex

Cons

• Slower than the IM C4500 and C6000
• No touchscreen (uses 4-line LCD)
• Renewed unit, condition varies

Best for
Budget-conscious departments that need color but can tolerate 30-ppm speed.

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The Ricoh IM C3000 shares the same paper handling engine as its faster siblings, so you still get the 4,700-sheet capacity and duplex scanning, just at 30 pages per minute. That’s fine for offices where printing is steady but not frantic. The 1200×1200 dpi output is identical to what you’d get on the C6000, so document quality doesn’t suffer.

What you give up is speed and the large touchscreen; the IM C3000 uses a simpler 4-line LCD interface. It’s a solid choice if your team prints fewer than 10,000 color pages a month and you want the reliability of a genuine Ricoh chassis. Because it’s a renewed model, make sure the seller provides a warranty that covers the print engine and scanner.

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8. Ricoh P 502: Single-Function Monochrome Workhorse

Pros

• 1200×1200 dpi resolution for sharp text
• Built-in WiFi
• Compact desktop size (about 10” wide)
• Network printing through Ethernet

Cons

• No scanning, copying, or fax
• No specifications for paper capacity or speed in listing
• Sold by third-party seller across the Atlantic (Europe)

Best for
Users who already have a separate scanner and need a dedicated black-and-white printer.

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The Ricoh P 502 is a stripped-down monochrome laser printer with no frills. It prints at 1200×1200 dpi, connects via WiFi or Ethernet, and sits on a desk without dominating it. The product page is sparse on specs—there’s no stated print speed or paper capacity—so this is a model you’d consider only if you need a simple, reliable printer and already have a scanner, copier, and fax covered.

The unit ships from a third-party seller in Germany, so delivery times and support should be checked carefully. For most buyers, a Brother or Canon all-in-one will offer more utility in a similar footprint. But if your setup is strictly print-only and you prefer a Ricoh brand, the P 502 gets the job done.

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9. Ricoh fi-8170: Professional Document Scanner (Not a Printer)

Pros

• Scans up to 70 ppm simplex / 140 ipm duplex
• 100-page automatic document feeder
• Clear Image Capture technology for accurate OCR
• Durable build with 10,000-sheet daily volume rating
• Includes USB and Ethernet cables

Cons

• No printing capability at all
• Requires a separate printer to output documents
• Large footprint for a scanner (12” x 6” with ADF)

Best for
Organizations that digitize high volumes of paperwork, such as medical records or legal files.

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The Ricoh fi-8170 is not a printer, but it earns a spot because a scanner is often the missing link in an office print-and-digitize workflow. It processes 140 images per minute in duplex, with a 100-page ADF that handles mixed paper sizes and weights. The Clear Image Capture technology removes background artifacts and watermarks, improving OCR accuracy for searchable PDFs.

With a recommended daily volume of 10,000 sheets, this is built for dedicated scanning stations—not the corner of a desk. It comes with a USB printer cable and a Cat5e Ethernet cable, plus a small cleaning kit. If your office still shuffles paper invoices or patient forms, the fi-8170 is the best way to kill that pile.

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10. Canon imageCLASS MF753Cdw II: Best All-Around Color Laser with Warranty

Pros

• 35 ppm color and monochrome
• 5-inch color touchscreen with Application Library shortcuts
• 50-sheet duplex ADF with one-pass 2-sided scanning
• 3-year limited warranty included
• Expandable to 850-sheet capacity with optional cassette

Cons

• Color toner yields are moderate (1,800 pages standard black, 1,800 color)
• No A3 support
• Larger than Brother’s compact monochrome models

Best for
Small to medium offices that want a reliable color MFP with long warranty backing.

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The Canon imageCLASS MF753Cdw II is the latest iteration of Canon’s popular color MFP, and it improves on its predecessor with a better touchscreen and faster set-up. Print speed is 35 ppm in color and black, with a first print in about seven seconds. The 5-inch color touchscreen uses Canon’s Application Library, which lets you pin frequently used scan destinations and copy presets to the home screen.

Paper handling starts at 250 sheets in the cassette plus a 50-sheet multipurpose tray, and you can add Canon’s PF-K1 cassette for 550 more sheets. That covers most small offices without needing a paper-dedicated forklift. The three-year warranty is best-in-class among the printers here, covering everything except consumables. If you want a color MFP you can set and forget with peace of mind, the Canon edges out Brother’s comparable models on warranty length.

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Buyer’s Guide: How to Choose a Ricoh Printer

When you start shopping for an office printer, the specs that matter most are not the ones on the box. Here’s what to weigh.

Print Speed and Monthly Duty Cycle

Speed (pages per minute) tells you how fast a single document comes out, but duty cycle tells you how much the machine can handle in a month without overheating or wearing out. A 35-ppm printer with a 40,000-page duty cycle is fine for a small team printing 2,000 pages per week. A 60-ppm machine with a 150,000-page duty cycle is built for a department that prints constantly. If you push a low-duty printer beyond its limits, you’ll suffer paper jams and premature wear.

Color vs. Monochrome

Color laser printers require four toner cartridges (cyan, magenta, yellow, black), and if any one runs out, you can’t print color. For teams that only need grayscale, a monochrome laser is simpler, faster, and has fewer expendable parts. But if your work involves presentation decks, marketing materials, or client forms that benefit from color, a machine like the Brother MFC-L8930CDW or Canon MF753Cdw II pays off.

Paper Handling and Media Types

The standard input tray capacity determines how often someone has to load paper. 250 sheets is a single ream; 1,100 sheets will get a busy office through a morning. Some printers let you add extra trays, but that increases the footprint. Also check whether the machine supports legal-size paper, envelopes, and cardstock. If you regularly print on letterhead, you may want multiple trays to keep different stock separate.

Connectivity and Network Setup

A printer that only connects via USB is nearly useless in a shared office. Look for built-in Ethernet and dual-band WiFi (2.4 and 5 GHz). Some printers now offer NFC tap-to-print for mobile devices, which is convenient for walk-up jobs. For security, verify that the printer supports encrypted printing (users must authenticate at the device to release their job). This prevents documents from sitting in the output tray where anyone can grab them.

Scanner Quality and Speed

If you buy a multifunction printer, the scanner is as important as the print engine. An auto document feeder (ADF) that can scan both sides in one pass saves time on multi-page documents. Speeds above 30 images per minute are fine for light use; 100+ ipm is for offices that digitize large backlogs. Look for scan-to-email, scan-to-folder, and scan-to-cloud capabilities in the printer’s software.

Warranty and Support

Designed for commercial use, most printers in this roundup include at least a one-year warranty. Canon offers a notable three-year limited warranty on its MF753Cdw II, which reflects confidence in the machine’s reliability. Renewed models may come with a shorter warranty from the seller, so check the terms before buying.

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Frequently Asked Questions

Can I use a Ricoh printer with my Mac or Chromebook?

Most recent Ricoh printers support AirPrint and Google Cloud Print equivalents, as well as standard PostScript and PCL drivers for macOS. Chromebook users should look for models marked “chromebook compatible” in the specs; the Canon MF753Cdw II explicitly supports Chromebook.

What is the difference between the IM C series and the Aficio MP series?

The IM C series (like the IM C6000) is Ricoh’s newer line, featuring a more modern smart operation panel, easier workflow customization, and app integration. The Aficio MP C4504 is from an earlier generation but still widely available and supports A3 printing, which the IM C series generally does not.

Do these printers come with toner included?

Most new printers ship with a starter toner cartridge, which typically yields fewer pages than a standard or high-yield replacement. Brother and Canon include standard-yield cartridges in the box. For the Ricoh renewed models, toner may be included but yields and cartridge conditions vary by seller.

How often do I need to replace the drum or imaging unit?

Monochrome lasers often have a separate drum unit that lasts for several toner cartridges. Color lasers have a drum for each color. On Brother models, the drum and toner are separate—the drum lasts about 25,000 pages. On Canon and Ricoh machines, the drum is typically built into the toner cartridge and replaced with each change.

Can I print wirelessly from a mobile phone?

Yes. All of the printers in our roundup with WiFi support mobile printing via the manufacturer’s app (Brother Mobile Connect, Canon PRINT), Apple AirPrint, or Mopria Print Service. The Brother DCP-L2640DW and MFC-L8930CDW also support voice printing through Alexa.

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Final Verdict

The Ricoh IM C6000 is the best choice for any office that needs heavy-duty color printing without compromise. Its 60-ppm speed and 4,700-sheet capacity make it a genuine production machine. For teams that value security and a large touchscreen, the Brother MFC-L8930CDW offers the strongest set of features in a smaller footprint. And if you run a small office that prints mostly black and white, the Brother DCP-L2640DW is the most popular option for good reason: it’s compact, reliable, and affordable.

If you’re still undecided, think about the single piece of paper you print most often. If it’s an invoice or a contract, a monochrome Brother will do the job. If it’s a color proposal or a marketing flyer, you want a color MFP like the Canon MF753Cdw II with its long warranty. Whatever you pick, the best Ricoh printer in 2026 is the one that matches your office’s real daily volume.

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